If you’re still keeping hard copies of all your documents, it’s time to consider going digital. Doing so can help you save time, effort and space. Though it’s wise to keep hard copies of a few essential documents, most information can be safely and conveniently stored in the cloud. If you’re ready to take advantage of data digitization services, here are the top five scanners that can help you make the switch from tangible to digital.
Benefits of Going Digital
If you’re not convinced that you should stop keeping physical copies of all your documents, that’s okay. It can be difficult to break habits you’ve maintained for years. However, document digitizing is easier than you might think. Plus, there are many benefits you can enjoy when you move from keeping hard copies to uploading your documents to the cloud. Here are a few:
- Easily accessible files. No more rummaging through physical files to find what you need.
- Increased storage capacity. You can store a lot more information in the cloud than you can in filing cabinets.
- Increased security. You can use password-protected systems to protect sensitive information.
- Greater organization. You can create individual folders to store all your digital documents in.
- Money-saving opportunities. You won’t need to invest as much in paper and toner.
- Better data recovery. If paper files are destroyed, they’re gone forever. But even if something happens to your physical building, digital documents remain unharmed.
- Faster collaboration. It’s so much easier to send someone a digital file than it is to track down a physical paper and take it to them.
- Environmental friendliness. When you use less paper, you create less waste.
These are just a few of the benefits you can enjoy when you make the change to digital. It can be difficult to take that first step, but once you do, you won’t regret it.
Say Goodbye to Paper Records
Are you ready to say goodbye to cumbersome paper records? If so, it’s time to consider what scanner you’ll invest in to make the switch to digital storage. If you plan to digitize any documents that are wider or longer than usual, you’ll need a scanner that’s capable of large format scanning. Otherwise, any scanner for small office use will probably suit your needs just fine.
Here are the top five scanners to help you make the change to digital go as smoothly as possible:
- Fi-7300NX
- Fi-8170
- ScanSnap ix1600
- fi-800R
- SP-1425
Whether you’re just scanning a few personal documents or a wide variety of professional documents, these scanners can make the process simple and easy to manage. Some have a larger footprint than others, so choose a size that’s the right fit for your needs.
With a digital scanner, you can finally say goodbye to paper records and their time- and space-consuming ways. As long as you invest in a quality machine, you can rest assured that it will become a reliable and valuable tool for helping you cut back on paper waste and keep all your important documents safe and organized in the cloud.