A recent study shows that in the United States alone, around $37 billion is lost in unproductive meetings annually–with at least one big business losing about $300 million each year. All of this can be avoided while also maintaining a creative workflow just by using an ingenious tool called Video collaboration software.
Businesses that have started using these tools have completely changed the way their members operate–by allowing them to seamlessly communicate between different departments and teams. Not to mention that this software can be very handy for businesses that have a more creative process and require a much wider view and feedback.
Keeping that in mind, this article will guide you in how you can use these tools to not only increase your workflow but also streamline your communications and feedback process–allowing you to mold creativity among your team members.
Why use Video Collaboration Software?
To keep it simple, unlike the more traditional video conferencing tools, which only allow their users to have video meetings, video collaboration software has quite a few features that are specifically designed to support the unique needs of a creative environment. This means it doesn’t matter if your team members are in different rooms or locations. It allows for effective and convenient collaboration.
Main Features of Video Collaboration Software
| Feature | Description |
| Real-Time Collaboration | Depending on the software, these tools allow multiple users to work on the same project simultaneously, which can be quite useful for projects that require brainstorming or editing in real-time. |
| Better Feedback | Users can use these tools to leave comments directly on projects or documents–making it a lot easier to share thoughts and provide context-specific feedback. |
| Version Control | A standout feature among some of this software is the ability to control the version of your projects while also allowing the teams to keep track of the changes over time–making sure that everyone is working on the latest version. |
| Cloud Storage and Accessibility | A lot of these tools also come with cloud-based solutions. This allows team members to access files from anywhere and anytime, making it much easier to collaborate without any limitations. |
Better Communication Among Teams
Effective communication is a key pillar in not only having a successful project but a business as a whole. Video collaboration software provides its users with tools that aid in creating clear and concise interactions between your teams. Here are a few ways it helps.
Visual Engagement
Since these tools use video communication as their main source of providing engagement, it allows the user to share visual cues like facial expressions and body language to convey their message, which can be lost in text-based communications–allowing your team members to understand each other’s perspective better.
For Example
● When sharing details or talking about specific elements of a project, team members can simply share their screens or start a video congress, making it much easier to convey complex ideas.
● Some of these tools allow users to record messages and share them at their convenience–making sure that everyone is well-informed without holding an actual meeting.
Building Relationships
Visual engagement also leads to creating a strong relationship among the team members–since regular face-to-face interactions can help in building trust and camaraderie within teams and/or departments.
For Example
● Because of the software nature, management can hold virtual team-building exercises through video conferences–allowing them to strengthen their relationships even when they are working from home.
● Not only that but it can also be used to interact with your clients, which can help in delivering a more engaging experience–compared to emails or phone calls and allowing you to share ideas effectively while at the same time receiving feedback.
Better Feedback
Feedback plays a big role in creating a creative and productive workflow. These software are able to simplify this process by providing tools that make it easier for teams to share, collect and implement feedback effectively. Here are a few ways you can use it.
Centralized Feedback Systems
Depending on the software, these tools can centralize your feedback location, which can be quite useful for both clients and stakeholders since they are able to see the work progress on their devices without requiring them to visit your office or hold meetings.
For Example
● Users can leave comments on the project, which can also be linked to specific docs or videos in the project, making it easy for your team members to pinpoint the pain points of your clients or stakeholders.
● Some of these tools have a feature that allows the users to draw on videos or files–allowing them to highlight the sections that need attention.
Faster Approval Workflows
Because of better feedback, you can reduce the time it takes for the approval of your clients or stakeholders.
For Example
● Many of these software come with automatic notification systems, allowing the users to stay updated when there is a new version of the project or if someone has provided feedback.
● Team Members can also use it to compare different versions of the project–allowing them to show the changes that have been made to both your client and stakeholders.
Wrapping It Up!
All in all, Video Collaboration Software is an ingenious tool that helps businesses create an effective workflow. It comes with a lot of useful features that allow your team to collaborate in real-time, which can be quite useful in sending and receiving feedback while also making sure that everyone is on the same page. Furthermore, it is also a really helpful tool in keeping your clients and stakeholders updated, making it the ideal tool for convenience and productivity.
